Field viewTM-2026-0142
T&M Ticket running total
16.00
Hours
- Lines
- 7
- Rates
- Not shown
Hours and line counts, no rates, thumb-reachable actions.
01/T&M work, approved and ready to invoice
Get field work approved before it gets buried.
FieldHarbor gives contractors a managed workflow from crew capture to client approval, billing backup, and accounting export.
2 min. No signup.
Want to see this with your own jobs, trades, and rates? We'll walk your tickets through the same flow.
02/In production
Built for industrial and energy-services contractors, running in production with 200+ field users on live jobs.
- Private
- Managed customer instances
- No login
- Client approval links
- Role-gated
- Crews never see rates
- Batch export
- PDF + accounting CSV
Built for industrial & energy-services crews
Purpose-built for U.S. specialty trade and energy-services contractors who live on T&M work.
- Industrial electrical & I&E
- Instrumentation and electrical crews on plant and facility work.
- Mechanical & MEP service
- Service and maintenance crews billing time and materials.
- Civil & underground utility
- Excavation, utility install, and site crews with equipment hours.
- Oilfield maintenance & turnaround
- Energy-services crews on turnarounds and ongoing maintenance.
03/Where the margin goes
Margin leaks between the field and the invoice
Every T&M dispute starts with a gap in the field record. These are the four that quietly cost you the most.
01
Tickets get lost
Paper tickets end up wet, folded in a truck, or illegible by the time payroll needs them.
02
Which file is final?
Rates and totals scatter across spreadsheet tabs and "final_v9" PDFs nobody trusts.
03
Disputes with no proof
Billing arguments come down to who kept the best paper trail, and the client usually wins.
04
Hours vanish
Billable time slips between the jobsite and the invoice and never lands on a job code.
FieldHarbor closes every one of these gaps, from the first tap in the field to the approved invoice.
04/The route
From site to invoice in four steps
- 01
Capture in the field
Crew chief logs labor, equipment, materials, photos and a signature from the site.
- 02
Review & price
The project manager checks the ticket, applies rates, and advances it for approval.
- 03
Client approves
A branded link lets the client approve or reject in one tap, with no login required.
- 04
Invoice & export
Batch approved tickets into a priced PDF and accounting CSV, ready to bill.
05/The field / the office
Two surfaces, one source of truth
The same ticket, shown the right way for each person. The field surface is built for big tap targets and minimal typing. The office surface is built for dense tables, filters, and dollars.
Office viewTM-2026-0142
T&M Ticket running total
$12,480.00
Priced total
Status
Ready to invoice
Priced rollups, aging, and one-click invoice batches.
Rates stay where they belong
Pricing is role-gated end to end. Crew chiefs enter hours and quantities and never see a rate, cost, or total. Managers, admins, and finance see the priced rollup. Same ticket, the right numbers for the right person.
06/What is in the system
Everything from the field to the invoice
One system for the crew chief filling out a ticket and the project manager getting it billed.
T&M ticket entry
Build a ticket from a catalog of labor, equipment, materials and extras. Pick a trade class, enter hours, watch the running total update live.
Billing & approval dashboard
See what is ready to invoice, what is pending, and what is aging past 7 days, then filter, review, and act without leaving the page.
Field capture, with photos
Crews snap site photos, add captions, and capture a signature on a phone, even with gloves on. Organization happens automatically.
Rate-sheet management
Admins manage labor, equipment, material and extras rates right in the app, the single source the whole workflow prices against.
Client approval links
Send a clean, branded, read-only ticket by email. The client approves or rejects in one tap, with no account and no login required.
Invoice batch & export
Select approved tickets, preview a combined priced PDF and a clean accounting CSV, then export and mark them billed.
07/Why teams switch
Why teams switch to FieldHarbor
Paper, spreadsheets, and office-first project suites all break at the same place: the field.
Paper, spreadsheets & generic PM suites
- VoidBuilt for the office desk; crews abandon it
- VoidTime tracking with T&M billing bolted on
- VoidClients chase PDFs through email threads
- VoidHours are trusted on faith
FieldHarbor
- OK'dField-first: a crew chief logs a ticket in seconds
- OK'dNative T&M Ticket billing for labor, equipment, materials
- OK'dClients approve in one tap, no login
- OK'dHours verified on site by camera
08/Managed deployment
Private by default, flexible when your data policy needs more.
Most customers start with a Waltasoft-managed private instance. If your IT or contract requirements call for customer-owned infrastructure, we can deploy into your cloud environment and connect to approved systems during onboarding.
- Waltasoft-managed private instance
- We host, configure, monitor, and support a dedicated FieldHarbor environment for your company.
- Customer-owned cloud or data
- When your policies require it, we can deploy into your environment or integrate with approved job, ERP, and accounting systems.
- Setup before go-live
- Users, jobs, rates, approval routing, branded PDFs, and billing export are configured before your first pilot ticket.
09/Reference
Common questions
- What is a T&M Ticket?
- A T&M Ticket captures billable field work: labor, equipment, and materials in one document, so the crew, office, and client agree on what was done before it is invoiced.
- Do crews need training?
- No. The field view is built for big tap targets and minimal typing, so a crew chief can log a ticket on a phone without a manual.
- Can clients approve without an account?
- Yes. Clients get a clean, branded, read-only link and approve or reject in one tap, with no login required.
- Do crews ever see rates?
- No. Pricing is role-gated end to end. Crew chiefs enter hours and quantities and never see a rate, cost, or total.
- What makes FieldHarbor different?
- FieldHarbor connects field capture, client approval, and invoicing in one T&M workflow, so every billed hour is documented, approved, and ready to fund before it ages on someone's desk.
Approved field work, ready to invoice.
See your own jobs, trades, and rates in FieldHarbor: we'll set up the demo with your rate sheet.